Global Admin Team Lead, AYST

Job Title- Global Admin Team Lead, AYST

Location- Mumbai, India

Role Description

Deutsche Bank Private Bank – Administration Support

• You will be part of PB Chief of Staff function supporting a variety of administrative tasks and day-to-day business support. This role will require hands-on admin support to onshore Managing Directors (MDs).

What we’ll offer you

As part of our flexible scheme, here are just some of the benefits that you’ll enjoy

• Best in class leave policy
• Gender neutral parental leaves
• 100% reimbursement under childcare assistance benefit (gender neutral)
• Sponsorship for Industry relevant certifications and education
• Employee Assistance Program for you and your family members
• Comprehensive Hospitalization Insurance for you and your dependents
• Accident and Term life Insurance
• Complementary Health screening for 35 yrs. and above

Your key responsibilities

• Acting as an owner and the first point of contact to coordinate tasks and admin activities for the D/MDs including: Managing calendars - scheduling meetings & appointments incl. global events e.g Townhalls, Connect sessions, Team engagement events
• Handle travel bookings & expense claims
• Compiling and disseminating meeting documents
• Tracking infrastructure and inventory for new joiners / leavers
• Assist with opening IT support tickets and follow-ups
• Raise purchase orders - stationery, office equipment (headsets, laptops), licenses, employee welfare items and others
• Maintain email distribution lists, Staff communications, email broadcasts and Adhoc task
• Seat planning and floor plan updates in DB systems e.g. dbMOVE

Your skills and experience

• 8+ years’ experience in administrative assistant, preferably supporting senior stakeholders i.e. Managing Directors / Directors in onshore locations
• Educated to bachelor’s degree level (Business Administration) or equivalent qualification/work ex
• A self-starter with strong analytical skills
• Excellent interpersonal & communication skills, with the ability to create presentations and reports
• Strong organizational and planning skills
• Excellent spreadsheet and/or basic database skills (data matching, data entry, basic reporting)
• Knowledge of the banking and financial sectors
• Past experience in managing a team
• Understanding team’ requirement and working collaboratively with Stakeholders
• Monitoring and completion of mandatory training

Proven ability to leverage AI tools to enhance productivity, optimise workflows to solve business problems, while applying critical judgment to ensure responsible and ethical use of data and AI outputs.

How we’ll support you

• Training and development to help you excel in your career
• Coaching and support from experts in your team
• A culture of continuous learning to aid progression
• A range of flexible benefits that you can tailor to suit your needs

About us and our teams

Please visit our company website for further information:

https://www.db.com/company/company.html

We strive for a culture in which we are empowered to excel together every day. This includes acting responsibly, thinking commercially, taking initiative and working collaboratively.

Together we share and celebrate the successes of our people. Together we are Deutsche Bank Group.

We welcome applications from all people and promote a positive, fair and inclusive work environment.